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Group Management

OverviewUsers Group Management

 

 
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Groups can always be set up by PBworks Admins, or regular internal users where the PBworks Admin has allowed regular internal users to set up groups.  To allow your internal users to set up groups, a PBworks Admin must allow it in the Admin panel for the network.

 

About 

 

To manage your groups, first, click the "Users" tab in the network bar.  All operations listed below are done through this tab.

 

 

Creating User Groups

 

  1. Click the option to create a group.  If this is not available for you, then you are not a PBworks Admin on the network, and your PBworks Admin has not allowed network users to set up groups.



  2. Type in a name for the group and click the button to create the group.



  3. You will be taken immediately to the listing for the group.  Of course, there will be no users in the group at first, read below to find out how to add people to the group.

 

 

Adding and Removing Members from a Group

 

From the Group List:

  1. When you create a group, you are immediately taken to the listing for the group so that you can start immediately adding members.  If you're modifying an existing group, first click the Users tab and then click on the group name you wish to modify on the right side of the page to get to the listing.



  2. While viewing the listing of the group, click the Group Options to "Edit Members" from the group.



  3. To add users to a group, start typing the name of the user you wish to add.  If the group already has members, scroll down to place the cursor at the bottom of the list, and start typing the email address or name of the existing user you wish to add.  Once the name appears, click on it with your mouse to select the user.



    To remove users from the group, click the "X" next to that users name.



  4. Finally, be sure to save your changes. 

 


Note: Group membership is persistent across the network, so when users are added or removed from the group, this will effect their permission on workspaces the group was added to.

 

 

Editing the groups for a specific user

 

There's now a quick and easy way for network administrators to add or remove a user from a group using their listing in the everyone tab.

 

  1. First, click the Users tab, and find the user you want to either add or remove.
  2. Place your mouse over the name of the user you want to edit, and then select "Edit Groups" from their user card.  If you do not see this option appear, then you do not have the ability to place this user into any groups on the network.  This permission is usually reserved for PBworks Admins (users with access to the Admin settings of the network).

 

Renaming or Deleting a Group

 

  1. First, click the Users tab, and visit the listing of the group you wish to rename or delete.



  2. While viewing the listing for the group, click the group option menu, and then choose to either rename or delete the group.


  3. Type in a new name for the group, if you're renaming the group.  Otherwise, click OK to confirm the deletion of the group.  The group will be immediately renamed or deleted.

    Note: Group membership is persistent across the network, so when a group is deleted, the group will also be removed from all the workspaces it was added to.  This may result in some people that were added to the workspace by group to lose access, if the workspace does not allow network users to join the workspace at will.  Be careful when deleting groups as the action cannot be undone.