Page and File Properties

The properties function of PBworks have been recently modified to allow properties to be applied not only to workspaces in general, but also directly to pages and files.

By default, all properties defined before this change retain the "applies to workspaces" definition, but users with Network Administrator access can modify existing properties on the network to allow them to be applied to files and pages.  Click here to see how a network administrator can set up properties so that they can be applied to pages and files.

In the picture above, the first property is allowed to be applied to workspaces, pages, and files, and when items in search are found with those properties, users can use that property to narrow down the results.  The second property can only be applied to workspaces and files, and cannot be used to narrow down search results. 

Properties

1. Click the "Edit" link in the properties area of the page.
   
   
2. Click the "+ New Property" button.  A drop down list of properties that can be applied to the page or file will appear.  If a property does not appear here, then it has not been set as a property that can be set on a page or file in the Network admin settings.  Choose the property you want to set, and click OK.
   
   
   
   
3. Finally, assign a value for the properties you set.  In this case, we set the Account Executive, and Date Opened properties, that are defined as a "user" and a "date" property respectively.
   
   
   
   
   

Tags

1. Scroll down to the area of the page where the tag interface is visible.  It will be below the page content, and above the comments.  Click the "Edit" link in the tags area.  Only users with Administrator, Editor, or Writer permission are allowed to apply a tag to a page.
   
   
   

    

2. Type the word or phrase you want associated with this page or file.  This interface only allows you to specify one tag at a time, and all text entered will be treated as a single tag (even if there are spaces).   Press enter or return on your keyboard to set the tag (or click the Add button).
   
   
   
   
   
3. When the tag is set, it will appear in the tags field of the page.  Tags can be removed by clicking "Edit" in the tags area and clicking the "X" next to the tag to remove it.
   
   

    

Searching for Tagged Pages

Searching for tags is done through the normal search bar in the upper right corner of the page.  The tags will not appear in the autocomplete, but are indexed along with all your page and file content.

When the search query matches a tag, the page that is tagged with that tag is listed first.

Listing of All Tags and Tagged Pages

For a complete list of all tags and tagged pages, you can direct your workspace's users to your tags.php page by entering the following URL into your browser's address bar: "yourworkspace".pbworks.com/w/tags, replacing "yourworkspace" with your workspace's name.

The template Tag

In April 2014 we introduced our new Network-wide Page and File Types, and announced that we would be phasing out the old workspace-level Page and File templates. You can read all about the advantages of the new Network-wide Types on our blog post HERE. To help you with this transition we have created a Webinar that you can view HERE