docs / Workspace Properties
  • If you are citizen of an European Union member nation, you may not use this service unless you are at least 16 years old.

  • Social distancing? Try a better way to work remotely on your online files. Dokkio, a new product from PBworks, can help your team find, organize, and collaborate on your Drive, Gmail, Dropbox, Box, and Slack files. Sign up for free.

View
 

Workspace Properties

OverviewWorkspacesSettings Workspace Properties

 

 
Home
Dashboard
Workspaces
Summary 
Pages 
Files
Tasks
People
Settings
Info
Branding
Themes
Properties
Export ZIP
Security
Notifications & RSS
Audit Log
Customization
Summary Tab
Tabs
Developer Interface
Email to Workspace
Archive
Delete

Workspace Listing

Searching
Everyone
Reports
Admin
Security

 


Tip:  Properties can be assigned to pages and files, and Administrators of workspaces can generate a simple CSV report of all the items on the workspace, and their properties.  This is helpful even if you don't use workspace properties, as it does report on every item of the space.

 

Once a network administrator has set up properties for workspaces in the network, setting the property for any workspace is easy for any user who has Administrator access to any single workspace.

 

 

  1. First, click the "New Property" button to set a property for the workspace.  If this button is grayed out, this means that all possible properties defined on the network have already been defined for the workspace.  While new properties can be added to the "Multiple Value" dropdown fields, no new properties are available to be defined.

    Technical Note: Only the "Dropdown Field - Multiple Value" type of workspace property can handle multiple values for the same property.  While you can have multiple properties in one format (like two properties with a format of "Date"), you can only define a given property once per workspace. This limitation is part of the technical design, and makes the property value you set meaningful for the workspace. 



    A drop down will appear so you can select which property you want to add to the workspace.  Not all workspaces have to have all properties, or any properties, defined.  Click "OK" and the property will appear in the listing below the gray bar.



  2.  Once the property is on the workspace, you can define the value for the property.  Each type of property can only accept one kind of data, and so the value fields will be different based on the kind of data it is:

    Property Type
    Value Set
    Dropdown Field - Single Value
    Click the field to select a single value from the  defined list.


    Dropdown Field - Multiple Value
    Like the single value dropdown field, click the field to select a new value to be added to the value list.  Click the "X" icons to remove values from being selected.



    Text
    Type any text into the field.


    Number

     

    Type an integer value into the field.



    Date

     

    Click the field and select the date from the calendar that appears.

    User

     

    Type the name of the user in the field, and click their name when it appears.

     

     

     

  3. Finally, click "Save" to save the property settings.  You can click and drag the "Move" icon next to the field to reorder the workspace properties.  This impacts the order the properties appear in on the information card for the workspace.